Plan for Workplace Emergencies
All California businesses with more than ten employees must
maintain a written Emergency Action Plan. Title 8 CCR 3220, Emergency
Action Plan, states that the Emergency Action Plan "shall cover
those designated actions employers and employees must take to
ensure employee safety from fire and other emergencies. For those
employers with 10 or fewer employees the plan may be communicated
orally to employees and the employer need not maintain a written
plan."
Planning
In an emergency, the effectiveness of response depends on advanced
planning and training. Management's commitment and employee
involvement are essential to the action plan. The emergency
response plan should cover all potential emergencies that could
be expected at the work site. The written emergency action
plan must be kept at the workplace and made available for employees
to review. It should be reevaluated and updated periodically.
The following elements, at a minimum, must be included in the
plan:
- Emergency escape procedures and mapped escape routes
- Procedures to be followed by employees who remain to operate
critical operations before they evacuate
- Procedures to account for all employees after evacuation
- Rescue and medical duties for employees who perform them
- Means for reporting fires and other emergencies
- Persons or departments to contact for further information
or explanation of duties under the plan
Training
Every employee needs to know the details of the emergency action
plan including types of potential emergencies, evacuation procedures,
alarm systems, reporting procedures, and shutdown procedures.
Random emergency drills should be held at least annually. If
possible, they should include outside police and fire authorities.
Emergency procedure training should be conducted when new employees
are hired and at least annually thereafter. Additional training
is needed when new equipment, materials or processes are introduced,
when procedures have been updated or revised, and when exercises
show that employee performance is inadequate.
Chain of Command
A chain of commend should be established so that employees know
who has authority for making decisions. An emergency response
coordinator and a backup coordinator should be designated.
Adequate backup must be arranged so that trained personnel
are always available. Coordinator duties include:
- Determining whether an emergency requiring activation of
emergency procedures exists
- Directing all emergency activities including evacuation of
personnel
- Ensuring that outside emergency services such as medical
aid and local fire departments are called when necessary
- Directing the shutdown of company operations when necessary
Emergency Response Teams
The Emergency Response Teams are the first line of defense in
emergencies. Team members should be thoroughly trained for
potential emergencies and physically capable of carrying out
their duties; know about toxic hazards in the workplace and
be able to judge when to evacuate personnel or depend on outside
help (e.g. when a fire is too large for them to handle). One
or more teams should be trained in:
- Use of various types of fire extinguishers
- First aid, including cardiopulmonary resuscitation (CPR)
- Shutdown procedures
- Evacuation procedures
- Chemical spill control procedures
- Use of self-contained breathing apparatus (SCBA)
- Search and emergency rescue procedures
Communication
Effective emergency communication is vital. Employees must know
how to report emergencies. And a method of communication should
be established to alert employees to evacuate or to take other
emergency action described in the plan. An alarm system should
be in place, distinctive and recognizable enough to signal
the emergency action.
An alternate area for a communications center may be necessary
if the work site must be evacuated. The emergency coordinator
should have an updated list of key personnel, of employees, and
of employee relatives to be notified in case of emergency. There
should be a system for accounting for personnel once they have
been evacuated. The person in the control center is responsible
for notifying police or emergency response team members of persons
believed missing.
Personal Protection
Effective personal protection is essential for any person who
may be exposed to potentially hazardous substances. In emergency
situations employees may be exposed to a wide variety of hazardous
circumstances, like chemical splashes, falling object, flying
particles, unknown atmospheres with inadequate oxygen or toxic
gases, fires, and live electrical wiring. It is extremely important
the employees be adequately protected in these situation and
that the equipment selected meet the criteria contained in
Cal/OSHA standards. Some of the safety equipment that may be
used includes:
- Safety glasses, goggles, or face shields for eye protection
- Hard hats and safety shoes
- Properly selected and fitted respirators
- Whole body coverings, gloves, hoods, and boots
- Body protection for abnormal environmental conditions such
as extreme temperatures
Medical Assistance
In an emergency, time is a critical factor in minimizing injuries
and damage. Employers not near an infirmary, clinic or hospital
should have someone on site trained in first aid, have medical
personnel readily available for advice and consultation, and
develop written emergency medical procedures.
Employers should have first aid supplies for trained
personnel to use, emergency phone numbers posted in conspicuous
places near or on telephones, and prearranged ambulance services
for emergencies.
"Information or recommendations contained in these articles
were obtained from sources believed to be reliable at the date
of publication. Information is only advisory and does not presume
to be exhaustive or inclusive of all workplace hazards or situations."
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